Application Procedures for Municipal Spot and Blight Clearance Program

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APPLICATION PROCEDURES

 

The Municipality is advised by the County of its ability to include activities for funding under the Community Development Block Grant Program, in the County’s application to the Department of Housing and Urban Development.  The County will provide a Local Needs form to the Municipality for designation of priority activities.  Guidance will be provided by the County throughout this process to insure that selected activities are eligible and fundable.  Should the Municipality desire to use all or a portion of its allocation on demolition activities, it must be included on the Local Needs Form.  Specific properties may be identified at this time or the request may be to carry out a scattered site demolition program, with applications for specific sites to be submitted to the County on a case-by-case basis.  The County will advise the municipality once HUD approval is received.  Once HUD approval is received, the following application procedures must be carried out for each property to be demolished with CDBG funds. 

 

  1. The Municipality submits a demolition application to the County, along with required supportive documentation. 

 

  1. The County will review this information based upon program guidelines.  The County will seek approval from the State Historic Preservation Office to proceed with demolition activities.   This process will take 30 days from the time of submission to the State.  Notice will be provided if project receives preliminary approval. 

 

  1. Municipality will obtain and submit the Asbestos Inspection Report.  In the event findings in the Asbestos Inspection Report will impact on the initial cost estimate, a revised estimate should also be submitted at this time for consideration.  Note:  It is recommended that the Municipality wait until notice of preliminary approval is received before seeking an asbestos inspection to insure the property is eligible for demolition prior to incurring inspection costs. 

 

  1. Upon receipt and review of all required documentation, formal approval will be issued by the County through provision of a Demolition Cooperation Agreement for an amount not to exceed the estimated demolition costs. Note: Multiple demolition projects can be included in one cooperation agreement if all properties are identified and appropriate documentation has been submitted for each individual property prior to preparation of the co-op.  If not, individual co-ops will be required for each activity. 

 

  1. The Municipality will return the executed co-op to the County, along with a copy of bid specifications for County review and approval. 

 

  1. Upon County approval of specs, Municipality will carry out bidding process.  Bids will be reviewed and Municipality selects a contractor, based upon County’s bidding requirements, and submits the advertisement, bid packet, bid tabulation sheet, and notice of selected contractor to County.

 

  1. Upon receipt of documents, the County will schedule a pre-demolition conference, at which time the executed contract between the municipality and the contractor will be submitted, along with evidence of contractor insurance and dumping certificates.  Demolition may commence upon approval by the County.

 

  1. Upon completion of the project, the municipality must submit to the County the Asbestos Abatement and Demolition/Renovation Notification Form (if applicable); copy of the contractor’s bill; and the Certificate of Completion and Request for Payment, executed by Municipality.
Last Updated: 03/12/07 16:01:40
Municipal Spot Slum and Blight Clearance Program
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